NRI SABHA PUNJAB
Right to Information Act (RTI) 2005
Annexure – II
Publication of information regarding items specified by
Rule 4(1) b (ii) of the Right to Information Act, 2005
Name of the
Organisation : NRI SABHA PUNJAB, Divisional Commissioner
Complex, Jalandhar
(ii)
The powers and duties of its officers and employees;
Duties of officers and employees of the Sabha are
narrated below :-
Sh. Khushi
Ram, IAS (Retd.), Executive Director
1.
Overall in-charge of
working of the Office of the Central Sabha.
2.
Coordination of all
activities of the Sabha.
3.
Check & Review of
work performed by all Officers/Staff of the Sabha.
4.
Implement the
policies and bye-laws and shall be answerable to the
Chairperson.
5.
To ensure that the
Sabha functions as per the byelaws framed under the
constitution.
6.
To assign duties to
the officers/staff of the Sabha as may be required from
time to time.
7.
Assisting the
President and executive in discharging the functions of
the Sabha
Sh. S.P.
Gulati, DRM
1.
Management of
resources of the Sabha.
2.
To supervise the work
of Accountant.
3.
Control of Accounts –
Audit of Accounts, Follow up/Correspondence with the
Distt. Units on Accounts matter.
4.
To ensure proper
maintenance of record and accounts of membership fee
etc.
5.
Accounts matters
relating to problems of NRIs on Banks, Insurance,
Pensions, Investments and other related matters and
protocol.
6.
Arrangements for
holding ASC, E.C., Seminars, AGM, President Election &
Convention Agenda and meetings and preparing their
minutes.
7.
To deal with the
establishment matters.
8.
To deal with the
Income Tax matters relating to the Sabha.
9.
Performance of duties
allocated by President/E.D.. from time to time.
10.
To look after
Grievances other than Revenue & Police.
11.
Responsible for all
purchases to be made for the office including all
documentations connected with it. To invite quotations
from various agencies and putting up a proposal to the
E.D.
12.
To maintain a record
of all files and other important documents for the
Executive Director.
Mr.
Tejinder Singh Kohli, Media Officer.
1.
Preparation of manuscript, printing, publishing &
distributing of NRI Newsletter in close coordination
with the President and Executive Director.
2.
To prepare press releases on the activities of
the Sabha and other important matters.
3.
To arrange press conferences of the Chairman,
President of NRI Sabha and Incharges of various
committees under the orders of President.
4.
To liaise with Indian and Foreign media including
electronic media and to ensure articles relating to the
Sabha are published both in Indian as well as foreign
media from time to time.
5.
To ensure wide scale publicity of all events
organised by the Sabha.
6.
To make out proposals for the publicity in
consultation with Incharge of Media &
Publicity/Publication Committee of NRI Sabha and submit
to Chairperson through the President/ED NRI Sabha for
necessary action.
Sh.
Charanjit Singh Bawa (Field Officer)
Redressal and follow-up of the grievances of NRIs
requiring help from Police Deptt. To talk to concerned
Police Officers.
Sh. Darshan
Kumar, Law Officer
1. To deal
with all the complaints concerning grievances of the
NRIs and maintaining a record of the same.
2.
To carry out all
correspondence regarding the grievances.
3.
To prepare
fortnightly/monthly statement of grievances cases.
4. To prepare
a success stories of grievances cases.
5. To follow
up of all pending cases & issuing reminders.
6. To discuss
with Chairman Grievance Committee and brief him about
the outstanding cases for early disposal.
8.
To deal with
complaints relating to civil suits as well as rent cases
of NRIs.
Mr.
Darshan Singh, Computer Operator-cum-Record Keeper and
PA to President.
1.
To carry out all office work as per the orders of
the President/Executive Director.
2.
To take dictation from the President/Executive
Director, transcribing and attend to other typing work
assigned by him.
3.
To complete data feeding in the computer.
4.
Typing work assigned by the Executive Director/DRM.
5.
To operate and maintain computers.
6.
To maintain record of meetings/important official
engagements of President & to remind him in time.
7.
Receive e-mails, deliver it to the concerned
persons and reply thereto electronically.
8.
Ensure updating of website of NRI Sabha Punjab
from time to time.
9.
To type complaints/applications of NRIs.
10.
Submit complaints of NRIs to the concerned
authorities received from NRIs during Sangat Darshan of
Chairman NRI Sabha Punjab.
11.
To type out Press Notes/Press Release etc. of
media section.
12.
Send material for Monthly NRI News Letter to the
Printer duly typed through CD or E-Mail or other
devices.
13.
Compile data of complaints received/disposed of
by Deputy Commissioners & Police Authorities.
14.
All the correspondence with various authorities
relating to NRI Bhawan at Jalandhar.
15.
Correspondence relating to appointment of NRI
Sabha office staff.
16.
Correspondence with District Units.
17.
Matters relating to Co-ordination Committees of
NRIs in foreign countries.
18.
Correspondence relating to election of President
NRI Sabha Punjab/District Unit Presidents/ Overseas
Presidents.
19.
Plan Scheme NRI-1
Sh. Ramgir,
Computer Operator
1. To
carry out all office work as per the orders of the
President/Executive Director.
2. To
take dictation from the President/Executive Director,
transcribing and attend to other typing work assigned by
him.
3. Typing
agenda and proceedings for the meetings of ASC, E.C.,
Seminars, AGM & Convention dictated by the Executive
Director.
4. To
complete data feeding in the computer.
5. To
do all typing work assigned by the different sections of
the Sabha.
6.
Typing work assigned by the Executive Director/DRM.
7. To
operate the computer.
8. To type out Identity Cards.
9. To do typing work of Media Section.
10.
Any other work
assigned by the Officials of the NRI Sabha concerning
typing.
11.
To attend to NRIs
visiting the NRI Sabha in the absence of Receptionist.
Mr. Albert,
Accountant
1.
Filling in Membership Forms for enrolment of Life
Members.
2.
Collection of Membership Fee in the form of Cash/Cheques
& Drafts and deposit the same in the Bank. To issue
receipt of cash/cheque & draft to each NRI against their
membership subscription fee.
3.
Issue of Identity Card to all NRI members and
maintaining I. Card Register. Also maintain record of
receipt of I. Cards pertaining to the main office and
district units.
4.
Issue of Receipt Books to Pro-Delegates/Pro-Directors
and Distt. Units and to maintain its records properly.
5. To
keep a record of all NRI Members with complete address.
6. To
check all bills expenditure incurred by NRI Sabha during
the month.
7. To
maintain day books of cash & bank drafts daily received
in the office.
8.
Purchase, take on charge and providing all kinds of
stationery to the staff.
9. To
assist in organising the Executive Committee meeting/ASC
and carry out follow up action.
10.
Handling of miscellaneous correspondence.
11.
Prepare a financial statement for the Sabha.
12. To
assist the DRM in carrying out his duties.
13. To
make payment by cheque as ordered by the
President/Executive Director.
14. To
prepare income & expenditure statement and Balance Sheet
of the Sabha.
15. To
look after all the banks accounts operation of the Sabha.
16. To
pay salary to the staff.
17. To
perform any other duties as desired by the Executive
Director/President.
Sh. Sarabjit Singh,
Assistant to LO-cum-Record Keeper
1.
To assist LO in day
today work.
2.
To perform duties of
Receptionist in her absence.
3.
Typing of Punjabi
matters like applications, press releases etc.
4.
Keep record of files
of LO.
Ms.
Rajwinder Kaur (Receptionist)
1.
To attend to all
visitors and record their presence in the Register.
2.
Incharge of Receipt
and Despatch of mail and also maintain records of all
incoming and outgoing mail.
3.
To maintain a postage
account.
4.
Handling of EPABX
Exchange and Telephone work.
Sh. Bunty
Kumar, Punjabi Typist
1.
To help Media
Officer.
2.
Typing of
applications of NRIs in Punjabi..
3.
To deliver Press
Notes by hand.
4.
Any other work
assigned by the Media Officer/Field Officer.
Sh. Subhash
Chander, Peon
1.
To attend to
President/Officers/staff members.
2.
To get Photostat &
Lamination works done.
3.
To deliver
mails/documents to President and other members of the
Executive Committee.
4.
Internal distribution
of mail.
5.
Any other work
assigned by the Executive Director/DRM.
Sh. Rakesh Kumar, Driver-cum-Peon
1.
To do the driver’s
duty.
2.
To do the peon’s duty
while in office.
Sh. Resham Lal, Driver-cum-Peon
1.
To do the driver’s
duty.
2.
To do the peon’s duty
while in office
Sh. Sukhwinder Singh,
Peon-cum-Driver
1.
To attend to
President/Officers/Staff Members.
2.
To do driver’s duty
as & when required.
3.
Attend to Visiting
NRIs.
Sh. Paras Nath, Gardener (Mali)
1.
To maintain garden at
NRI Bhawan.
2.
To ensure proper
greenery.
Smt. Sheela Devi,
Safai Sevika
1.
To ensure proper
cleanliness of offices.
2.
Proper dusting of
almirahs, furniture and tables/chairs of officers &
staff.
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